LLS Faculty & Staff FAQs

Have questions not addressed below? Please submit them via email.

Campus Access

  • The LLS campus officially reopened to students, faculty, and staff on Monday, August 2, 2021, subject to evolving health protocols.

    Effective August 2, LLS reopened to our pre-pandemic hours as follows:

    • Administrative and academic buildings: Six days per week, Monday through Saturday, 7 a.m. to 10 p.m.
    • Rains Library: Schedule available on website
    • Lack Reading Room: Seven days per week, 24 hours per day

    Please note that campus access will continue to be limited to students, faculty, staff, and approved visitors. In addition, LMU’s Environmental Health and Safety Department continues to work with our LLS COVID Safety Liaisons, Marianne Carlton and Joe Archie, to ensure offices, classrooms, and other campus spaces are aligned with Cal/OSHA and related public health requirements.

Working

  • Staff members should continue to follow instructions from their area’s management or supervisor.

  • The library's hours are available online. Many of the William M. Rains Library’s collections and services are accessible online. Librarians are available for research or reference assistance. A special digital library is available. Additionally, students have access to CALI (Center for Computer-Assisted Legal Instruction) for supplementary class materials, including a full list of lessons. The faculty authorization code is: LOYLLAfac115. Please visit the Library's COVID-19 Resources page for more information.

     

  • The Fall 2021 semester starts on Monday, August 16. Key dates are:

    • August 2: Campus officially reopens
    • August 16: Classes begin
    • Sept. 6: Labor Day holiday observed - no classes
    • Sept. 15: Yom Kippur observed - no evening classes
    • Sept. 16: Yom Kippur holiday observed - no classes
    • Oct. 4: First-year mid-term exams
    • Oct. 4-5: Open class days
    • Nov. 24: Reading Period begins
    • Nov. 29: First day of exames
    • Dec. 17: Last day of exams

    For further details about the 2020-21 academic year, please visit the LLS Registrar’s academic calendar section.

  • The university continues to monitor the global, national, and regional coronavirus pandemic to safeguard the well-being of our community. In alignment with guidance from public health authorities, all university-sponsored international travel is suspended through August 202. This suspension includes programs with international components, research trips, conferences, immersion trips, volunteer or work programs, service learning, fellowships, or professional development activities. LMU will continue to evaluate restrictions and recommendations from the U.S. Department of State, the Centers for Disease Control, and the World Health Organization, and update our policies accordingly. More>>

  • University-approved COVID signage and modifiable templates are available in our signage toolkit.

  • Faculty and staff may not inquire about the vaccination status of a colleague or student. 

  • A limited number of LLS facemasks are available to those who request them. Inquire at the Security Office or Info Center. Clear facemasks will be available for faculty, who should contact Faculty Support with their request. 

  • Faculty are encouraged to have breakout groups that may deviate from the official class seating chart, and do not need to be recorded by room microphones, meet outside. This has the dual effect of potentially mitigating any transmission at a time where contact tracing would be made more difficult because seating would not correlate to the seating chart. 

  • Students, as well as faculty and staff, who are noncompliant with Vax LMU or who do not have a university-approved exemption will not be able to access campus as their ID cards will be de-activated for campus access. 

COVID-19 Safety and Testing

  • We look forward to welcoming members of the LLS community back to campus for the start of fall semester classes on Monday, August 16. As we remain nimble and responsive to quickly changing circumstances, we share updates about our plans and preparations for the fall semester. 

    After careful review and consideration of available information, we are moving forward with the plan we announced during the summer to return to in-person instruction on campus.  Our plans, detailed below, comply with protocols issued by the Los Angeles County Department of Public Health (LACDPH). Additionally, we are working closely with Summer Bio, LMU’s COVID testing provider, and ITS to improve and streamline testing processes for a more integrated experience across LMU’s campuses. 

  • The LLS campus officially reopened to students, faculty, and staff on Monday, August 2, 2021, subject to evolving health protocols.

    Effective August 2, LLS reopened to our pre-pandemic hours as follows:

    • Administrative and academic buildings: Six days per week, Monday through Saturday, 7 a.m. to 10 p.m.
    • Rains Library: Schedule available on website
    • Lack Reading Room: Seven days per week, 24 hours per day

    Please note that campus access will continue to be limited to students, faculty, staff, and approved visitors. In addition, LMU’s Environmental Health and Safety Department continues to work with our LLS COVID Safety Liaisons, Marianne Carlton and Joe Archie, to ensure offices, classrooms, and other campus spaces are aligned with Cal/OSHA and related public health requirements.

  • The health and safety of the LLS community is our first priority. To that end, a number of initiatives are planned for campus reopening, including:

    Masking protocol

    Current public health protocols require that everyone wear masks indoors regardless of vaccination status, unless you are alone in a private office with the door closed. We urge all LLS community members to comply on campus, and to take precautions off campus as well for your own well-being and for the safety of our community. Masking outdoors, while not required if you are vaccinated (or unvaccinated and maintaining 6 feet of physical distance from others), will model cautious, community protecting behavior for students. Masking consistently will also help reduce the risk of stigma for unvaccinated students who must mask outdoors when they cannot maintain 6 feet of physical distance from others, or for any individuals in our community who would prefer to stay masked.

    We understand many of you are concerned about tools for enforcing mask protocols. We are determining the enforcement mechanism and anticipate sharing that before the start of classes.

    Contact Tracing

    LMU’s COVID-19 Support Team oversees contact investigation and communication with individuals who test positive or are exposed to others who test positive for COVID. Consistent with L.A. County’s Exposure Management Plan for Higher Education, in the event of a positive case, the LMU Support Team (trained by Johns Hopkins University) immediately initiates contact investigation and provides instructions for home isolation (and quarantine for those exposed), and also notifies the individuals when they have been cleared to return to campus.

    The Support Team also provides a list of all individuals exposed to the positive case to the L.A. County Department of Public Health within one business day. These individuals are also notified that L.A. County Department of Public Health will contact them directly, through the LACDPH Case and Contact Investigation Program.

    If you test positive for COVID, please contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310-568-6868, and stay home until cleared by the COVID Support Team.

    Air Filtration

    In consultation with an industry leading HVAC contractor with specific expertise, we have upgraded all LLS HVAC systems. We have doubled the filter change intervals to four times per year, and we have upgraded all filters to the MERV 11 standard.  We have increased air circulation and the percentage of outside air to the maximum possible range (18-20%). We are also seeking bids for bipolar Ionization installations, which are purification units added to HVAC systems. Finally, we are evaluating additional purchases of portable high-efficiency air filters for small spaces where they can be effective. 

  • The LLS COVID Testing Center is up and running, where a required reservation may be scheduled Monday-Thursday between 11 a.m.-2 p.m. and 5-6 p.m. Curbside testing is available at both the LLS and Westchester campuses by appointment only. Please contact COVIDSupportTeam@lmu.edu to make arrangements for this service.

    LMU’s COVID-19 Support Team oversees contact investigation and communication with individuals who test positive or are exposed to others who test positive for COVID. Consistent with L.A. County’s Exposure Management Plan for Higher Education, in the event of a positive case, the LMU Support Team (trained by Johns Hopkins University) immediately initiates contact investigation and provides instructions for home isolation (and quarantine for those exposed), and also notifies the individuals when they have been cleared to return to campus. 

    The Support Team also provides a list of all individuals exposed to the positive case to the L.A. County Department of Public Health within one business day. These individuals are also notified that L.A. County Department of Public Health will contact them directly, through the LACDPH Case and Contact Investigation Program. 

    If you test positive for COVID, please contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310-568-6868, and stay home until cleared by the COVID Support Team.

  • Current public health protocols require that everyone wear masks indoors regardless of vaccination status, unless you are alone in a private office with the door closed. We urge all LLS community members to comply on campus, and to take precautions off campus as well for your own well-being and for the safety of our community. Masking outdoors, while not required if you are vaccinated (or unvaccinated and maintaining 6 feet of physical distance from others), will model cautious, community protecting behavior for students. Masking consistently will also help reduce the risk of stigma for unvaccinated students who must mask outdoors when they cannot maintain 6 feet of physical distance from others, or for any individuals in our community who would prefer to stay masked. 

    We understand many of you are concerned about tools for enforcing mask protocols. We are determining the enforcement mechanism and anticipate sharing that before the start of classes.

  • If you test positive for COVID, please contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310-568-6868, and stay home until cleared by the COVID Support Team.

  • LLS Campus Planning will implement new sanitation measures ahead of any potential return to campus, including but not limited to the following:

    • All high-touch areas (including elevator buttons, main door entrances, etc.) will be cleaned with EPA-approved disinfectants three times per day.
    • Housekeeping will continue to dust, remove trash, and clean the floor, door handles and light switches in personal offices. Cleaning supplies will be provided to departments for faculty and staff to regularly self-clean and sanitize their personal work spaces. 
    • Water fountains will be disinfected three times per day. All fountains are filtered, have been maintained within the past year, and are primarily used as refill stations. All water fountains will have hand sanitizer nearby.
    • Classrooms will be cleaned between courses, and deep cleaned every night.
    • Public study areas will be deep cleaned every night.
  • In consultation with an industry leading HVAC contractor with specific expertise, we have upgraded all LLS HVAC systems. We have doubled the filter change intervals to four times per year, and we have upgraded all filters to the MERV 11 standard.  We have increased air circulation and the percentage of outside air to the maximum possible range (18-20%). 

  • Students who test positive for COVID-19 are instructed to contact LMU’s COVID Support Team, which oversees contact investigation and communication with individuals who test positive or are exposed to others who test positive for COVID. A person is considered to have been exposed to a positive case if the person was within 6 feet of the infected person for a total of 15 minutes or more over a 24-hour period. Consistent with L.A. County’s Exposure Management Plan for Higher Education, in the event of a positive case, the LMU COVID Support Team immediately initiates contact investigation and provides instructions for home isolation (and quarantine for those exposed), and also notifies the individuals when they have been cleared to return to campus. The Support Team also provides a list of all individuals exposed to the positive case to the L.A. County Department of Public Health (“LACDPH”) within one business day. These individuals are also notified that LACDPH will contact them directly, through the LACDPH Case and Contact Investigation Program. If you test positive for COVID, please contact the COVID Support Team at COVIDSupportTeam@lmu.edu or 310-568-6868, and stay home until cleared by the COVID Support Team. 

    Unless the student chooses to disclose that information to the faculty member directly, consistent with L.A. County protocols, only those who are determined by the COVID Support Team to have been in close proximity with the person who tested positive will be notified.

    Isolation and Quarantine Requirements

    Students who are fully vaccinated in Vax LMU:

    • If a student experiences symptoms of COVID-19, they are to contact the COVID Support Team to arrange for testing, isolation instructions, and resources. A negative test is required for the student to return to campus and can be obtained through a coordinated curbside test on campus or through the student’s medical provider.
    • If a student was exposed to a positive case in the last 10 days, the student may undergo a modified quarantine. The student must get tested at the LLS Testing Center 3 to 5 days after exposure, during which time the student may attend class and related academic activities while fully masked. The student may not attend any social activities until the student receives a negative test OR has completed a 10-day modified quarantine, whichever comes first. If the student develops symptoms or tests positive, the student immediately isolates and contacts the COVID Support Team.

    Students who are not fully vaccinated in Vax LMU:

    • If the student develops COVID-related symptoms, the student must isolate immediately and contact the COVID Support Team.
    • If the student was exposed to a COVID-positive case in the last 10 days, the student must quarantine and contact the COVID Support Team.

    Exposure Management

    When a student, faculty, staff, or visitor has been exposed to, or is suspected to have, COVID-19, the COVID Support Team will provide the individual with quarantine or isolation instructions, conduct a thorough and timely contact investigation, and provide them with instructions for getting tested for COVID-19. While awaiting test results, individuals will be instructed to immediately begin quarantine or isolation as appropriate (please refer to the instructions above).

    Additional cleaning and sanitation measures will be implemented for locations used by individuals who are confirmed or suspected to have COVID-19. Procedures include wiping all surfaces with a sanitizing disinfectant approved by the EPA to kill COVID-19 and/or use of electrostatic disinfection machines to sanitize all surfaces. Per Cal/OSHA requirements, a sign may be posted at the entrance to the building in which the individual works. In addition to the enhanced cleaning procedure completed each day, all classrooms undergo electrostatic disinfection to sanitize all surfaces midday and after 10:00 pm. 

    In the event of a concentration of positive COVID-19 cases on campus, an alert will to the LLS community (including students, faculty, staff, and those registered for SMS alerts), notifying them of the cluster. This measure is in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. As of July 8, 2020, a set of three (3) or more related positive cases within 14 days is the legal requirement for an alert. For singular, unrelated cases, the COVID Support Team will notify all individuals who have had close contact with the positive case.

    The COVID Support Team Leader will report all lab-confirmed positive cases to the LACDPH, Acute Communicable Disease Unit. LLS is following all LACDPH recommendations for contact tracing, isolation, and quarantine. For more details, please refer to L.A. County’s Guidance for Exposure Management in Higher Education.

    Further details about student protocols for quarantine/isolation are available in the Student FAQs.

     

    • Hand sanitizer stations will be installed near entrances to campus buildings, offices, classrooms, library study areas, dining areas, elevator lobbies, breakrooms, large open spaces and other areas.
    • Restrooms will have extra soap dispensers installed and will be deep cleaned every night.
  • The LLS COVID Testing Center is available to any individual who is approved for campus access (including students, faculty, staff, and approved visitors). Reservations must be made at www.lls.edu/covidtesting to receive a test; no walk-ups will be permitted. More information about the Center is available here. Located in Burns Lounge on the first floor of the Burns Building, the Center’s hours are as follows:  

    Hours: 

    • Sundays: CLOSED 
    • Mondays: 11 a.m. -2 p.m., 5-6 p.m. 
    • Tuesdays: 11 a.m. -2 p.m., 5-6 p.m. 
    • Wednesdays: 11 a.m. -2 p.m., 5-6 p.m. 
    • Thursdays: 11 a.m. -2 p.m., 5-6 p.m. 
    • Fridays: CLOSED 
    • Saturdays: CLOSED 
  • Some members of the community have receiveerroneous testing center directiveIf you have received an email directing you to required COVID Testing Center testing and believe you have satisfied Vax LMU requirements, please forward the email in question to Student.Affairs@lls.edu for students or hr@lmu.edu for staff 

  • The university’s COVID Dashboard includes data from the law school. It may be found online. The law school is working to develop an LLS-specific version of the dashboard. 

  • Members of the LLS community may use the LMU Testing Center as a supplemental site but should plan to make reservations up to three days ahead of their planned visit. More information about the LMU COVID Testing Center is available here. 

  • The categories of people required to test at the LLS COVID Testing Center include students who are unvaccinated but have an approved exemption. In addition, faculty and staff who are not fully compliant with Vax LMU until the August 30 deadline – or who have an approved exemption – must test. Those categories of people must test in the Center twice a week on non-consecutive days, or submit an exemption form weekly to obtain an exemption if they are not present on campus.  

    If a community member required to test misses a test or otherwise falls out of compliance, they will lose campus access. For staff, supervisors will receive notices about such noncompliance. Those who fail to comply with testing requirements may face additional sanctions. 

  • Individuals will receive an email and/or text notification (their preference) when their test results become available. They will click on the provided link, verify their identity and have access to the results.  

    Test results are usually available the day after testing (approximately 24 hours from the time of test). Please wait 48 hours before contacting the COVID Testing Team for assistance. The COVID Testing Team may be reached at COVIDTesting@lmu.edu.   

  • The university’s contact tracing team will contact those who were in close contact with a community member who tests positive for COVID.  Seating charts and other methods will be used to make those determinations. Please see below for more information about contact tracing. Learn more

  • The university’s COVID-19 Support Team handles contact investigation and communication with positive or exposed individuals. In the event of a positive case, the team immediately initiates contact investigation, and provides instructions for home isolation (and quarantine for those exposed). The team will generate a list of all individuals exposed to the positive case, and provide this information to L.A. County Department of Public Health using the Contact Line List for the Education Sector within 1 business day. Individuals are notified that LACDPH will contact them directly, through the LACDPH Case and Contact Investigation Program.    

    All individuals who live, work, or otherwise access LMU’s campuses and have been exposed to a suspected or confirmed case will be notified by phone and email, including information about home quarantine, instructions should they become symptomatic, and information about when they are expected to be able to return to campus. 

    If there are 2+ confirmed cases within 14 days, the COVID-19 Support Team will perform a review to identify if the two cases are epidemiologically linked. This information will be relayed to LACDPH. The COVID-19 Support Team will also relay this information to Environmental Health and Safety to review if and how protocols must be adjusted. 

    LACDPH categorizes 3+ confirmed cases within 14 days that are epidemiologically linked as a cluster. In the event of a cluster, in addition to the steps above, the COVID-19 Support Team Leader will initiate an LLS or LMU Alert to notify the community of the cluster, and remind individuals of safety measures they can take to stay safe and healthy on campus.  

  • All employees and students should continue to monitor their health closely, and not come to campus if they feel sick or experience any symptoms, including those commonly associated with COVID. Those who have COVID symptoms should contact the COVID Support Team without delay.

  • If a student must be absent for medical or personal reasons, whether or not they are related to COVID, the student should be advised to contact Student Affairs at Student.Affairs@lls.edu. Student Affairs will communicate with faculty regarding student absences without disclosing protected information. Faculty should avoid giving students the impression that they must disclose such information to their professors. Of course, regular class attendance is required. Each professor should establish an attendance policy that conforms to this requirement. But while the pandemic is ongoing, the administration encourages faculty to adopt a policy that is flexible, giving students room to avoid coming to campus when to do so would present a health risk

Mental and Emotional Wellbeing

  • The university is committed to the health and safety of all staff and faculty, including the public health challenge presented by COVID-19. For specific information on support resources available to employees, please visit HR's dedicated coronavirus resource page.

Resources