Judicial field placements involve working in the chambers of a state or federal judge in exchange for unit credit at Loyola. Externs perform such tasks as file evaluation, legal research, or preparation of memoranda. Judicial field placements are graded “pass” or “fail.”
During the academic year, the State Superior Courts and Appellate Courts will accept part-time externs (2-3 days per week) and full-time externs. The United States 9th Circuit Court of Appeals will only accept full-time externs. Most federal Central District courts require full-time externs, but some will accept part-time (3 days per week) externs. Federal Bankruptcy Courts and federal Magistrate courts will accept part-time externs (2-3 days per week) and full-time externs. During the summer session, most judges prefer full time students for 8-10 weeks. Some state court judges will accept part-time summer session externs. During the summer session all units must be paid for independently of academic year tuition. If you can’t afford to pay for units, you are welcome to volunteer during the summer.
Students who have completed the first year of day or evening studies in good academic standing (a GPA of 2.33 or higher) are eligible for a part-time judicial field placements (6 or fewer units). Students who have completed a minimum of 28 units in day or evening studies and have a GPA of 3.33 or higher are eligible for a full-time field placements (7-10 units) so long as a full time field placements does not conflict with required curriculum (see below). Students on academic probation are not eligible for a field placement.
Each field placement unit requires 52 verified hours of supervised legal services over the course of a 13 week semester. Hours must be completed within the semester of enrollment.
Yes, you will be preparing daily activity journals for each day you work and submitting them twice a month. You will be preparing and submitting monthly time sheets signed by your supervisor. In addition all externs must participate in the course component class course taught by Loyola Faculty. You will also be submitting a few other assignments such as establishing your goals and finding out about the confidentiality policy of your placement. You will evaluate your placement and your placement will evaluate you.
Start early! Use this chart for reference:
For the fall semester: Apply in March of the spring semester
For the spring semester: Apply during the first week of classes in August or earlier!
For the summer session: Upper division students should apply in October of the fall semester.
First year students may not apply until December 1 of the fall semester.
The process starts with this 5 step procedure:
Review the Judicial Handbook posted to the Field Placements website for comprehensive information.
Contact the Faculty Director if you have questions about different judges, time commitments and different courts that might be appropriate for you. Have a draft of your cover letter ready at that appointment. Have your resume in top shape and filed with the Career Development Center. File an application online at the field placements web site.
You will be screened for eligibility then. Send out your applications to the judges you have selected. An application consists of a cover letter, your resume, a brief sample of written legal work, and often an internet copy of your transcript. Your application should be sent as a formal hard copy unless otherwise requested. Your cover letter will request an interview. Samples of cover letters are available in the Judicial Handbook posted to the Field Placements website.
If you get an interview (see the Judicial Handbook for interview tips), get an offer and accept it, contact the Assistant to the Administrator in the Field Placements Office, Founders Hall 227. You can only enroll through the Field Placements Department – you will not be allowed to enroll through the SWS system. If you get an interview, please assume that the clerks or judges will “Google” you in advance of the interview just as you will try to “Google” them. Make sure any social networking sites reflect the professional side of you and not any “wild party” side of you. Time to take those pictures down. You’re a professional now.
Students may not enroll in a field placement if it conflicts with required second year courses such as Evidence or Ethical Lawyering. Second year students in most cases are not advised to seek or enroll in a full-time judicial field placement in the fall semester of the second year of studies unless they are concurrently enrolled in Evidence and have discussed a commitment of 10 units in advance with the Faculty Field Placement Director. Students receive no priority in registration if a proposed field placement conflicts with required curriculum.
All off campus externs must attend a mandatory class at the beginning of the semester on “Ethics, Professionalism and Course Requirements.” The Faculty Field Placements Director reserves the right to refuse to enroll students who do not attend the mandatory class. All students enrolled in a judicial field placement must participate in a judicial seminar or online tutorial course taught by the Faculty Director.
No problem. All students seeking a field placement should enroll for a full slate of classes. If you accept a field placement, you must accept the filed placement by the end of the first week of school. The Field Placements Department will assist you to drop the classes you wish to drop and enroll in your field placement.
In general, federal courts require a greater time commitment; most prefer full-time externs, although bankruptcy and magistrate courts will accept part-time externs. Federal courts are courts of more limited jurisdiction, and contact is often more frequent with post-graduate clerks than with the judge. In general, state courts are courts of broader jurisdiction and offer more daily and direct contact with the judge. Most downtown Los Angeles state courts arrange parking for externs, while federal courts do not.
You must apply through the field placements department to receive academic credit. The application and resume must be timely and you must be eligible. Applicants failing to follow policies and procedure may be prohibited from enrolling in a field placement. This policy is designed to ensure that applicants are aware of Law School requirements and/or judicial chambers’ requirements prior to application.
Think seriously about where you would like to have a field placement before submitting an application. Apply only to those chambers, entities and organizations where you would accept if given an offer. If you are given an offer be prepared to accept it and politely cancel the remainder of your scheduled interviews. Never accept a position and then later decline to accept another. Try to schedule your interviews in the order of your preference. Your tact and professional in these matters are critical to your reputation.
Congratulations. Follow up the acceptance with a letter to chambers thanking them and letting them know when you will begin. You should graciously decline further interviews with a telephone call immediately. Next, download a “Contact Sheet” from the Field Placements Department web site menu tab New Applicant Forms. Complete that form and bring it to the Field Placements Department. We are the only office that can provide you with a course enrollment number, and we will do so as soon as you furnish us with a completed "Application & ContactSheet.”. Field Placement Application Contact Sheet
Ethics, Professionalism & Course Requirements Mandatory Orientation Off-Campus Field Placements
Mandatory Class: Ethics, Professionalism and Course Requirements:
Congratulations on your Fall 2019 field placement!
This spring all documents must be submitted through TWEN. All of your journals, placement course assignments, time sheets and writing samples must be submitted through TWEN.
Please keep in mind that in order to be enrolled in your Fall 2019 off-campus field placement you will need to attend the mandatory "Ethics, Professionalism & Course Requirements Orientation. Attending the meeting is required for course enrollment.
Mandatory meeting will be held on: Wednesday, 08/21/19 from 5:00-5:50 p.m., in the Robinson Courtroom, location is subject to change.
Please make sure to enroll in all of your other courses for the fall. The CRN number can only be provided by the Field Placements Department.
The course code and course component for your fall field placement will be only provided by the Field Placement Department. Once you submit your signed performance agreement at the mandatory meeting, you will receive an email with a course code and component code within a few days. Only then, you will be able to add your field placement for units.
We look forward to seeing you at the meeting!
Handbook for Judicial and Public Sector Externs