Financial Aid Office notice about privacy

A document containing the personal information of 327 Law School students graduating in spring 2014 was inadvertently emailed from the Financial Aid Office to 14 Loyola Law School students at approximately 6 p.m. on Tuesday, March 18, 2014. The information included name, internal system ID number (not student ID number), Social Security number, graduation year, academic status (not grades) and program (JD, LLM), as well as loan type and amount, for some students graduating in spring 2014. The Law School promptly notified all affected students. The 14 recipients of the information, all members of the class graduating in May 2014, were each contacted and asked to purge the file from their systems and confirm the deletion once complete. All 14 have confirmed doing so, and the school has made its IT Department available to them for support in this endeavor.

The Law School is providing one year of Experian ProtectMyID Elite service for all affected students. The Financial Aid Office emailed affected students account details on Friday, March 21. Affected students who did not receive credentials, or those who are unsure if they were affected, should contact John Hoyt, dean for enrollment management, at john.hoyt@lls.edu or 213-736-1047. 

The Law School takes privacy seriously. It acts in strict adherence with the Family Educational Rights and Privacy Act, a federal law that protects the privacy of student education records. It already has security procedures in place to prevent data loss, and the administration has confirmed that this was an isolated incident. Loyola Law School has made a significant investment in computer security, which includes anti-virus software, password requirements, firewalls, intrusion-protection devices, compliance scanning software, and more. Following best practices, we are reviewing our protocol for the handling of private information, as well our incident prevention, response and management practices.

The Law School provided affected students with additional resources to help them ensure the integrity of their information. Any other questions about the occurrence should be directed to Associate Dean Hoyt at 213-736-1047 or john.hoyt@lls.edu.