Responsibilities of Externs
Externs who intend on participating in an externship for units must be mindful of the obligations described below:
1. Off-campus externships:
Off-campus externships are subject to application deadlines and course enrollment limits established each academic year. Applicants must be verified for GPA eligibility and choice of placement approved in advance by the Externship Department. Students who do not follow application procedures may not be permitted to enroll. Each unit requires 52 hours of supervised legal services.
2. On-campus externships:
Off-campus application deadlines do not apply to on-campus clinical placements such as the Center for Conflict Resolution, the Center for Juvenile Law and Policy. Students should apply directly to the office of interest.
3. Off-campus Externship Application Deadlines:
Application deadlines for off-campus externships change each year. Deadlines are posted on the Loyola Law School Externship web site on the internet. Externships do not have to be confirmed by the deadline date. The application deadline date is the deadline to verify eligibility and begin the process of looking for an externship.
4. Externship Eligibility:
Students are eligible for an externship after completing the first year of studies (i.e., a minimum of 28 units). The minimum eligible cumulative GPA for a part-time externship is 2.33. A minimum verified cumulative GPA of 3.33 is required for an externship of more than six units. Students on Academic Probation may not enroll in an externship. Academic probation is a GPA below 2.33. The maximum number of externship units a student may complete during his/her legal education is 14.
5. Externship Unit Cap:
Of the 87 units needed to graduate, 20 of them may be ungraded units, and a maximum of 14 units may be externship units, whether graded or ungraded.
Enrollment is always done through the externship department for an off-campus externship.
7. Mandatory Class:
All off campus externs must attend a mandatory class at the beginning of the semester on “Ethics, Professionalism and Course Requirements.” The Faculty Externship Director reserves the right to refuse to enroll students who fail to attend the mandatory class.
Full time judicial externs (7-10 units) must also participate in a on-line judicial process course taught by the Faculty Externship Director. All off campus externs will receive a copy of Off Campus Policies and Procedures and must be familiar with course requirements.
8. Approved Opportunities:
Externship opportunities must be selected from the approved Externship list or be approved in advance by the Faculty Externship Director for any placement not on the approved list. Unapproved externships may not be confirmed.
9. Time Commitment:
An externship unit requires a minimum of 52 hours of legal services performed under the supervision of a licensed attorney. Part-time externships may range from 2-6 units. Full-time judicial externships may range from 7–10 units and require participation in a concurrent tutorial or online tutorial course taught by the Faculty Externship Director. All hours must be completed during the term in which the extern is enrolled. There are no exceptions or waivers to the concurrent tutorial course requirement for full-time externs.
10. Professional Obligations/Confidentiality/Unauthorized Practice of Law:
Externs must perform all legal services professionally under the direct supervision of a licensed attorney. Externs shall not reveal information designated as confidential by supervising attorneys or judicial chambers. Externs shall not reveal information relating to the representation of a client, disclose the identity of a client or reveal information leading to the disclosure of the identity of a client without the express advance authorization of the supervising attorney. Externs shall redact all written work submitted to the Externship Department to comply with the confidentiality rules of the workplace and legal profession. Externs are not permitted to give legal advice to any person or client unless supervised by an attorney or expressly authorized to give advice by a supervising attorney.
11. Email Notification:
During the term of enrollment, the preferred method of contacting off-campus externs for any reason by Externship faculty and staff is through Loyola Law School individual student email accounts. Off-campus externs agree to check Loyola Law School email frequently, but not less than one time per week. A printed copy of an email indicating the student name, date and time it was sent amounts to presumptive notice on the part of Externship faculty and staff that a student received the email and is aware of the contents. Any administrative notice regarding delinquent performance or imposition of time penalties may be sent by email and is governed by this paragraph.
12. Second Year Judicial Externships:
Second year students in most cases are not advised to seek or enroll in a full-time judicial externship in the Fall semester of the second year of studies unless they are concurrently enrolled in Evidence and have discussed a commitment of 10 units in advance with the Faculty Externship Director. Second year students may not enroll in a full-time judicial externship in the Fall or Spring semester of the second year if the externship conflicts with a required course such as Ethical Lawyering. Second year students receive no preference in registration for required classes, nor will enrollment in required classes be waived if required classes conflict with a full-time judicial externship or any part-time externship.
13. Course Requirements:
Activity Journals: Externs must prepare and submit regular activity journals and time sheets on established due dates. The journal must be typewritten. Journal entries must be organized on a daily basis and rounded off to the nearest quarter hour. Each entry must contain a description of the legal work performed that day, broken down into discrete tasks or events, such as morandum drafting, legal research, observation of courtroom proceedings, etc. Journals must also include events such as meetings with supervising attorneys and other matters related to the operation of the workplace. Journals should include reflections on the quality of advocacy observed and how ethical issues are handled. The Faculty Externship Director reviews each journal for the purpose of ensuring that the work performed meets the educational goals and objectives for externships adopted by the Loyola faculty.
Written samples of work: Externs must submit samples of written work generated during the externship.
Written work must demonstrate legal research, legal writing and analysis, and the application of legal principles. Written work must be critiqued by the supervising attorney or judge. Externs must redact work prior to submission to comply with confidentiality rules of the workplace. Externs must keep copies of all written work submitted.
Evaluations: At the conclusion of the semester, externs must evaluate the placement and the supervising attorney must evaluate the extern. Externs must provide supervisors with the evaluation form and the relevant due date.
Time Sheets: You will be preparing and submitting time sheets on a monthly basis documenting your time worked in the externship. The timesheets must be signed by your supervising attorney or judge.
Reflections: You will also be preparing a few written assignments in which you reflect on your goals for the externship and finding out the about the confidentiality policy of your placement.
Full Time Externs: In addition to preparing Activity Journals, Written Samples of Work, Reflections, Evaluations and Timesheets, if you are enrolled in a full time externship (7-10 units) you will also be required to participate in the on-line Judicial Process Course. This course is self-paced, but requires that you read a number of articles (the links to which will be provided) about the role and work of the judiciary, and that you prepare five short written assignments which reflect on the readings.
NOTE: All written materials described above must be submitted to the Externship Department in the appropriate Drop box for that item on the TWEN page for Off-Campus Externships.
14. Late Penalty:
Late journals are subject to a time penalty of 1/2 hour per externship unit for each school day beyond the due date that the document is late. The submission date is determined by the date of the postmark, fax date, email date or date of submission to the Information Center or Externship Department.
No student may withdraw from an externship until adequate safeguards for the handling of cases and/or client problems assigned to the student have been arranged in advance with the Faculty Externship Director and the extern’s supervising attorney.
16. Externships/Public Interest Graduation Requirement:
Completion of a minimum of two units at a qualified public interest placement automatically fulfills the public interest graduation requirement.
17. Prohibition on Compensation:
Externs may not receive compensation for legal services performed in the externship other than reimbursement for incidental expenses such as parking or photocopying.
18. First Year Summer Limitations:
Students who have completed 28 units may enroll in a maximum of six Summer Session externship units. If finalized first year grades place an extern on academic probation, a maximum of four externship units are permitted.
19. Transfer Students:
Transfer students may enroll in six or fewer units of an externship during the academic year in which they have no official Loyola GPA. Transfer students may not enroll in a full-time judicial externship (seven or more units) until they have completed a full academic year and have a Loyola GPA of 3.33 or higher.
20. Failing a prior off campus externship:
Students who have failed to complete an off campus externship or who have received a grade of “fail” in an off campus externship are not subsequently eligible to enroll in an off campus externship.
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