Judicial Externship FAQ
What is a judicial externship?
Judicial externships involve working in the chambers of a state or federal judge in exchange for unit credit at Loyola. Externs perform such tasks as file evaluation, legal research, or preparation of memoranda. Judicial externships are graded “pass” or “fail.”
What courts are available and what time commitments are required?
During the academic year, the state Superior Courts and Appellate Courts will accept part-time externs (2-3 days per week) and full-time externs. The United States 9th Circuit Court of Appeals will only accept full-time externs. Most federal Central District courts require full-time externs, but some will accept part-time (3 days per week) externs. Federal Bankruptcy Courts and federal Magistrate courts will accept part-time externs (2-3 days per week) and full-time externs. During the summer session, most judges prefer full time students for 8-10 weeks. Some state court judges will accept part-time summer session externs. During the summer session all units must be paid for independently of academic year tuition. If you can’t afford to pay for units, you are welcome to volunteer during the summer.
What are the judicial externship eligibility requirements?
Students who have completed the first year of day or evening studies in good academic standing (a GPA of 2.33 or higher) are eligible for a part-time judicial externship (6 or fewer units). Students who have completed a minimum of 28 units in day or evening studies and have a GPA of 3.33 or higher are eligible for a full-time externship (7-10 units) so long as a full time externship does not conflict with required curriculum (see below). Students on academic probation are not eligible for an externship.
How many hours are involved for each unit?
Each externship unit requires 52 verified hours of supervised legal services over the course of a 13 week semester. Hours must be completed within the semester of enrollment.
In addition to completing my hours, are there other course requirements?
Yes, you will be preparing daily activity journals for each day you work and submitting them twice a month. You will be preparing and submitting monthly time sheets signed by your supervisor. You will also be submitting a few other assignments such as establishing your goals and finding out about the confidentiality policy of your placement. You will evaluate your placement and your placement will evaluate you.
How do I start the process of looking for a judicial externship?
Start early! Use this chart for reference:
For the fall semester: Apply in March of the spring semester
For the spring semester: Apply during the first week of classes in August or earlier!
For the summer session: Upper division students should apply in October of the fall semester.
First year students may not apply until December 1 of the fall semester.
The process starts with this 5 step procedure:
Review the Judicial Handbook posted to the Externship website for comprehensive information.
Contact the Faculty Director if you have questions about different judges, time commitments and different courts that might be appropriate for you. Have a draft of your cover letter ready at that appointment. Have your resume in top shape and filed with the Career Development Center. File an application (hard copy available in the Externship Department, Founders Hall 240 or online at the externship web site) with your resume with the Externship Department, Burns 240, when you start looking for a judicial externship. You will be screened for eligibility then. Send out your applications to the judges you have selected. An application consists of a cover letter, your resume, a brief sample of written legal work, and often an internet copy of your transcript. Your application should be sent as a formal hard copy unless otherwise requested. Your cover letter will request an interview. Samples of cover letters are available in the Judicial Handbook posted to the Externship website.If you get an interview (see the Judicial Handbook for interview tips), get an offer and accept it, contact the Assistant to the Administrator in the Externship Office, Founders Hall 240. You can only enroll through the Externship Department – you will not be allowed to enroll through the SWS system.If you get an interview, please assume that the clerks or judges will “Google” you in advance of the interview just as you will try to “Google” them. Make sure any social networking sites reflect the professional side of you and not any “wild party” side of you. Time to take those pictures down. You’re a professional now.
What if an externship conflicts with required second year curriculum?
Students may not enroll in an externship if it conflicts with required second year courses such as Evidence or Ethical Lawyering. Second year students in most cases are not advised to seek or enroll in a full-time judicial externship in the fall semester of the second year of studies unless they are concurrently enrolled in Evidence and have discussed a commitment of 10 units in advance with the Faculty Externship Director. Students receive no priority in registration if a proposed externship conflicts with required curriculum.
Is a concurrent class required for judicial externs?
All off campus externs must attend a mandatory class at the beginning of the semester on “Ethics, Professionalism and Course Requirements.” The Faculty Externship Director reserves the right to refuse to enroll students who do not attend the mandatory class. Full-time judicial externs (7-10) units must participate in a judicial seminar or online tutorial course taught by the Faculty Externship Director.
What happens if I haven’t confirmed a judicial externship by the time class registration starts?
No problem. All students seeking an externship should enroll for a full slate of classes. If you accept an externship, the Externship Department will assist you to drop the classes you wish to drop and enroll in your externship so long as that can be done within the add-drop period indicated on the Academic Calendar of the Office of the Registrar.
What is the difference between state and federal courts?
In general, federal courts require a greater time commitment; most prefer full-time externs, although bankruptcy and magistrate courts will accept part-time externs. Federal courts are courts of more limited jurisdiction, and contact is often more frequent with post-graduate clerks than with the judge. In general, state courts are courts of broader jurisdiction and offer more daily and direct contact with the judge. Most downtown Los Angeles state courts arrange parking for externs, while federal courts do not.
Can I apply for a judicial externship independently of the law school?
You must apply through the externship department to receive academic credit. The application and resume must be timely and you must be eligible. Applicants failing to follow policies and procedure may be prohibited from enrolling in the externship. This policy is designed to ensure that applicants are aware of Law School requirements and/or judicial chambers’ requirements prior to application.
What if I am offered a position in judicial chambers before all of my interviews are completed?
Think seriously about where you would like to have an externship before submitting an application. Apply only to those chambers, entities and organizations where you would accept if given an offer. If you are given an offer be prepared to accept it and politely cancel the remainder of your scheduled interviews. Never accept a position and then later decline to accept another. Try to schedule your interviews in the order of your preference. Your tact and professional in these matters are critical to your reputation.
What happens after I accept an offer?
Congratulations. Follow up the acceptance with a letter to chambers thanking them and letting them know when you will begin. You should graciously decline further interviews with a telephone call immediately. Next, download a “Contact Sheet” from the Externship Department web site menu tab New Applicant Forms. Complete that form and bring it to the Externship Department. We are the only office that can provide you with a course enrollment number, and we will do so as soon as you furnish us with a completed “Contact Sheet.”
Founders Hall 240
919 Albany St.
Los Angeles, CA 90015
Mandatory Class: Ethics, Professionalism and Course Requirements:
Congratulations on your Spring 2016 externship!
This spring all documents must be submitted through TWEN. So please make sure to add yourself to TWEN under externships Delfino/Toomer.
All spring session students who have not done an off-campus externship in the past must attend one of the two mandatory Ethics, Professionalism and Course Requirements mandatory externship meeting.
Attending one of these meetings is required for course enrollment.
Mandatory meetings will be held on the same day: Tuesday, 1/12/16 from 12:00-12:50 p.m., in the Robinson Courtroom or 5:00-5:50 p.m., in the Hall of the 70's.
Please make sure to enroll in all of your other courses for the spring. The CRN number can only be provided by the Externship Department.
Once I receive your signed performance agreement at the mandatory meeting I will email you the following day your CRN number so that you may add your externship.
We look forward to seeing you there!
Students must submit their application to the Externship Department no later than April 26, 2016.
Students must submit their application to the Externship Department no later than August 10, 2016.
Students must submit their application to the Externship Department no later than October 31, 2016.